LYR Online League - Privacy Notice

Who is collecting the data?

Your data is being collected and stored by London Youth Rowing (‘LYR’).

LYR is a charity which runs programmes to get young people across London active, primarily through providing access to indoor rowing clubs, on-water rowing courses and clubs and indoor and on-water rowing competitions.

What data is being collected?

LYR will collect the information detailed in the “results submission form” for the LYR Online Challenges, including but not limited to the following for participants in the online challenges

· Name, School/club, Contact details, Age group, Gender, Results relating to completing the challenges

Why are we collecting this data?

We need to collect and hold this data to allow us to

· Contact you with information about the LYR Online challenge programme

· Collate and publish results and prize winners of the LYR Online challenge programmes, including in a searchable online leaderboard hosted at londonyouthrowing.com

· Results data will be displayed until the end of the challenge period and for a reasonable period thereafter to allow participants to confirm their final standing

What is the legal basis for processing the data?

You will provide LYR with your consent to allow us to collect and process this data through the submission of your results using the online submission form. As outlined below, this consent can be withdrawn in the future should you choose to do so.

Will the data be shared with any third parties?

Your personal, identifiable data will not be shared with any third parties, unless you give us your specific consent, beyond what is posted on the online leaderboard.

How long will the data be stored for?

As outlined above, the results data will be displayed until the end of the challenge period and for a reasonable period thereafter to allow participants to confirm their final standing. The data will then be removed from the online leaderboard.

LYR will retain a non-accessible copy of the data for a longer period, up to 1 year, to enable us to respond to any queries arising to results in the period following the removal of online results.

What rights does the data subject have?

You have the following rights concerning the data you share with us:

  • the right to be informed what information LYR holds about you
  • the right of access to that information
  • the right to rectification, i.e. the right to correct the information if it is wrong
  • the right to erasure, i.e to tell LYR to delete all or part of the information we hold about you
  • the right to restrict processing, i.e. to restrict what LYR can do with the information we hold about you
  • the right to data portability, i.e. to receive information that LYR holds about you in an appropriate format for you to use elsewhere
  • the right to object to data processing
  • the right not to be subject to automated decision-making including profiling.

How can the data subject raise a query or complaint?

If you would like to exercise any of the rights outlined above in relation to the information you believe LYR holds about you, please do the following

  • Email [email protected] 
  • Please begin the subject of the email with “SUBJECT ACCESS REQUEST”
  • Provide sufficient information about yourself to allow us to identify the information we hold about you
  • Details which rights you wish to exercise
  • Provide contact details by which we can keep you updated on the progress of our response to your request

We will acknowledge receipt of your request and once we have completed our initial review contact you with further information.